Documents Every Year-1 Student Needs for University Clearance
A clear, step-by-step checklist and tips so your first-year clearance goes smoothly.
Quick checklist
- University Admission Letter (original + photocopies)
- JAMB Admission Letter (printout)
- JAMB Result Slip (original / colour printout)
- O’Level Results (WAEC / NECO / GCE) — original & photocopies
- Birth Certificate or Age Declaration Affidavit
- Local Government of Origin Certificate
- Medical Report / University medical form (completed)
- Recent Passport Photographs (at least 8–12)
- Acceptance Fee Payment Receipt
- School Fees Payment Receipt
Why each document matters (and how to prepare it)
1. University Admission Letter
This is the formal notice from your university confirming you have been admitted. Bring the original and several printed copies — different departments (faculty, department, records, hostel) often request their own copy. Keep both a paper copy and a scanned PDF on your phone or cloud storage for backup.
2. JAMB Admission Letter
JAMB issues an admission notice after institutions forward admission details. Print the JAMB admission letter in colour (if possible) and keep a PDF copy. You can download it from the JAMB portal — save it immediately after printing.
3. JAMB Result Slip
The result slip shows your UTME performance. Some schools insist the JAMB slip be in colour; others accept a clear black-and-white print. Wherever you’re clearing, follow that institution’s instruction.
4. O’Level Results (WAEC / NECO / GCE)
Your O’Level certificates or statement of results are required to confirm subject requirements. If your original certificate is not yet ready, a printed result checker slip (from WAEC or NECO) may be allowed temporarily — but many schools insist on the original for final clearance. Keep certified photocopies and consider having them stamped by a recognized authority if requested.
5. Birth Certificate or Age Affidavit
A birth certificate (or a sworn affidavit for age) is required for identity verification and matriculation records. If you don’t have an official birth certificate, obtain an affidavit from a magistrate or the appropriate court and bring the original.
6. Local Government of Origin Certificate
This proves your state and local government area of origin and is sometimes needed for bursaries, indigeneship, or quota allocation. Request this early from your local government office to avoid delays during clearance.
7. Medical Report
Many universities require basic health screening results and a completed medical form from an approved hospital. Tests usually include blood group, genotype, and general physical checks. Use the hospital recommended by your institution or the university’s medical centre.
8. Passport Photographs
Carry recent passport-size photos with a plain background. Some units ask for between 6 and 12 photos — bring extras. Keep both glossy prints and digital copies for online form fields or ID card uploads.
9. Acceptance Fee Payment Receipt
This proves you accepted the admission offer. Keep the receipt safe; you’ll present it during clearance and may need it for hostel registration or departmental processes.
10. School Fees Payment Receipt
Bring evidence of all payments you make to the university: school fees, accommodation deposits, or health charges. Receipts are needed for subsequent registrations and to collect documents like your student ID card.
Practical tips to avoid clearance hiccups
- Make multiple photocopies of every original document (at least 4–6 copies) and keep them in a labelled file.
- Save digital scans (PDFs) on your phone, email, and cloud storage so you can resend or reprint if something is lost.
- Confirm specific photo size, background colour, and number required by your university — instructions differ between schools.
- Keep receipts and forms in chronological order; some clearing officers check that payment dates line up with admission timelines.
- If a document is missing, ask the clearance office for a temporary alternative (e.g., online result slip) — but secure the original as soon as possible.
Where to get help and official links
If you need to download or verify JAMB or examination documents, use the official portals:
For university-specific clearance rules, check your school’s official site or clearance page — most universities publish a clearance guide or checklist every session.
Internal resources on Alphayem
Want more help? See these pages on our site:
- About Alphayem — Who we are and how we help students.
- Contact Us — Reach our team directly for guidance.
- Admissions & Screening Updates — (If you have a matching page; replace with your admissions category)
Final checklist before you go to clearance
Before you step out: originals ✔ photocopies ✔ digital backups ✔ required fees paid ✔. Staying organised and arriving early on the designated clearance day makes the process quicker and less stressful.
Need personalised help? If you’re unsure about any of the documents or need step-by-step assistance for your specific university, tap here to contact Alphayem or use the button below to chat with our correspondence.
